Council services by letter

Agenda

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Venue: Virtual Meeting - Online. View directions

Contact: Daksha Ghelani, Senior Democratic Services Officer  Tel: 020 8424 1881 E-mail:  daksha.ghelani@harrow.gov.uk

Link: View the meeting online

Items
No. Item

Agenda - Part I

1.

Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.

 

Reserve Members may attend meetings:-

 

(i)            to take the place of an ordinary Member for whom they are a reserve;

(ii)          where the ordinary Member will be absent for the whole of the meeting; and

(iii)         the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)         if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.

2.

Declarations of Interest pdf icon PDF 67 KB

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:

 

(a)          all Members of the Committee;

(b)          all other Members present.

3.

Minutes pdf icon PDF 106 KB

That the minutes of the meeting held on 1 December 2020 be taken as read and signed as a correct record.

4.

Public Questions *

To receive any public questions received in accordance with Committee Procedure Rule 17 (Part 4B of the Constitution).

 

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

 

[The deadline for receipt of public questions is 3.00 pm, Thursday 21 January 2021.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

5.

Petitions

To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Committee Procedure Rule 15 (Part 4B of the Constitution).

6.

Deputations

To receive deputations (if any) under the provisions of Committee Procedure Rule 16 (Part 4B) of the Constitution.

7.

References from Council and other Committees/Panels

To receive references from Council and any other Committees or Panels (if any).

8.

Application for Dispensation pdf icon PDF 151 KB

Report of the Director of Legal and Governance Services

9.

Failure to comply with actions recommended by the Ombudsman pdf icon PDF 157 KB

Report of the Interim Chief Planning Officer and Divisional Director of Housing

10.

Treasury Management Strategy Statement and Annual Investment Strategy: Treasury Management Outturn 2019/20 and Mid-year Review 2020/21

Report of the Director of Finance

Additional documents:

11.

Information Report - Internal Audit and Corporate Anti-Fraud Mid Year report and Quarter 3 Update 2020/21 pdf icon PDF 170 KB

Report of the Director of Finance

Additional documents:

12.

2021/22 Internal Audit Planning Process and Consultation pdf icon PDF 126 KB

Report of the Director of Finance

Additional documents:

13.

Any Other Urgent Business

Which cannot otherwise be dealt with.

14.

Motion to Exclude the Press and Public

To resolve that the press and public be excluded from the meeting for the following items of business, on the grounds that they involve the likely disclosure of confidential information in breach of an obligation of confidence, or of exempt information as defined in Part I of Schedule 12A to the Local Government Act 1972:

 

Agenda Item No

 

Title

Description of Exempt Information

15.

Information Report - Internal Audit and Corporate Anti-Fraud Mid Year report and Quarter 3 Update 2020/21 – Appendix 2

Exempt from publication under paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)

16.

Information Report - Quarter 3 2020/21 Corporate Risk Register

Exempt from publication under paragraph 3 of Schedule 12A to the Local Government Act 1972 (as amended) as it contains information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

Agenda - Part II

15.

Information Report - Internal Audit and Corporate Anti-Fraud Mid Year report and Quarter 3 Update 2020/21

Appendix 2 to the report of the Director of Finance is attached.

16.

Information Report - Quarter 3 2020/21 Corporate Risk Register

Report of the Director of Finance

Nil

Note:  In accordance with the Local Government (Access to Information) Act 1985, the following agenda item has been admitted late to the agenda by virtue of the special circumstances and urgency detailed below:-

 

Agenda item

Special Circumstances/Grounds for Urgency

10. Treasury Management Strategy Statement and Annual Investment Strategy: Treasury Management Outturn 2019/20 and Mid-year Review 2020/21

The report was not available at the time the agenda was published as it was necessary to commission external help to produce the report due to the existing vacancy of the Treasury Manager.  Due to the challenges of recruiting to Treasury Management roles, the Council is exploring the option of signing up to the GLA’s Treasury Management Service from 1st April 2021.

 

Members are requested to consider the report as a matter of urgency as so that the Treasury Management reports are adequately scrutinised, with this role being undertaken by the Governance, Audit, Risk Management and Standards Committee (GARMS).  The Council needs to ensure this scrutiny takes place in order to comply with the CIPFA Treasury Management Code of Practice and therefore the report needs to be considered at the January GARMs meeting.

 

                

* Data Protection Act Notice

The Council will audio record item 4 (Public Questions) and will place the audio recording on the Council’s website, which will be accessible to all.

 

[Note:  The questions and answers will not be reproduced in the minutes.]