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Agenda and minutes

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Media

Items
No. Item

320.

Apologies for Absence

To receive apologies for absence (if any).

Minutes:

None received.

321.

Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:

 

(a)               all Members of the Committee, Sub-Committee or Panel;

(b)               all other Members present in any part of the room or chamber.

Minutes:

RESOLVED:  To note that there were no declarations of interests made by Members.

322.

Petitions

To receive any petitions submitted by members of the public or Councillors.

Minutes:

The following petition had been received:

 

Councillor Kanti Rabadia presented a petition on behalf of Kenton West residents objecting to the Harrow Street Spaces Plans REF PS-07, PS-11 and LTN-01.

 

RESOLVED:  That the petition be received and referred to the relevant Corporate Director for a response.

323.

Public Questions

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

 

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

 

[The deadline for receipt of public questions is 3.00 pm, 15 June 2020.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

Minutes:

RESOLVED:  To note that no public questions had been received.

324.

Councillor Questions pdf icon PDF 123 KB

To receive any Councillor questions received in accordance with paragraph 17 of the Executive Procedure Rules.

 

Questions will be asked in the order agreed with the relevant Group Leader by the deadline for submission and there be a time limit of 15 minutes.

 

[The deadline for receipt of Councillor questions is 3.00 pm, 15 June 2020].

Minutes:

RESOLVED:  The Councillor questions were responded to and the recording placed on the Council’s website.

325.

Key Decision Schedule June - August 2020 pdf icon PDF 215 KB

Minutes:

Having noted that the item on Dry Mixed Recyclables and 2020/21 Savings Update had been removed from the Key Decision Schedule, it was

 

RESOLVED:  To note the contents of the Key Decision Schedule for the period June to August 2020.

326.

Progress on Scrutiny Projects pdf icon PDF 134 KB

For consideration

Minutes:

RESOLVED:  To receive and note the current progress of the scrutiny reports.

RESOLVED ITEMS

327.

The Council's Response to Covid-19 - Update Report pdf icon PDF 323 KB

Report of the Chief Executive

Additional documents:

Minutes:

RESOLVED:  That the updates be noted and a further update be submitted to Cabinet in July 2020, if appropriate.

 

Reason for Decision:  To ensure that Members had the most up to date advice and information in relation to the Council’s response to the COVID 19 emergency.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

 

[Call in does not apply for the decision above as it was a noting report.]

328.

Special Needs Transport (SNT) Taxi Framework pdf icon PDF 378 KB

Report of the Corporate Director, Community

Minutes:

RESOLVED:  That

 

(1)          the extension and variation of the current contract with Drake International Limited for SNT managed labour supply for up to one year to 31 July 2021, be approved;

 

(2)          the increase in contract value for Drake International Limited up to an additional £4.5m for the service to continue during the extension period, be approved;

 

(3)          the increase in contract value for the Taxi Framework contracts by an additional £10m to allow for the increased demand on the service, be approved.

 

Reason for Decision:  To ensure the Council fulfilled its statutory functions for transporting those with special needs and procured the best possible contractor to deliver this critical service whilst continuing to use the incumbent contractors to address the increased demand. 

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

329.

Headstone Manor Park Flood Alleviation Scheme pdf icon PDF 238 KB

Report of the Corporate Director, Community

 

Additional documents:

Minutes:

RESOLVED:  That 

 

(1)          the direct award of the construction phase of the flood alleviation scheme be made to Ground Control Limited, the contractor already on site completing a phase of the works;

 

(2)          the Capital Programme allocation for the Headstone Manor project be increased by £250,000 to reflect the additional external funding secured from the Environment Agency.

 

Reason for Decision:  Due to the current Covid19 pandemic it was not feasible to run a competitive procurement exercise, however, the non-delivery of the flood alleviation work presented a risk to the Council and the environment.

 

Consequently, the recommendation of this report was to make a direct award of the contract to Ground Control who were already onsite delivering the HLF project and was supported by the Procurement Team.  The value of the procurement was under the threshold set by the Public Contract Regulations 2015 for works and therefore was not subject to their full scope.

 

This project in partnership with the Environment Agency (EA), would deliver on the target of 300,000 homes better protected set by the Government in 2015 during the current 6 year funding cycle.

 

The Council would fulfil its statutory responsibilities set out in the Flood and Water Management Act (FWMA) 2010 and the policies in our Local Flood Risk Management Strategy (LFRMS).

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

330.

Appointment of Cabinet Advisory Panels, Consultative Forums and Appointment of Chairs pdf icon PDF 113 KB

Report of the Director of Legal and Governance Services

 

Additional documents:

Minutes:

The Chair drew Members’ attention to the appointments set out in the supplemental agenda and having agreed the correction of Councillor Mina Parmar as nominated member for the Conservative Party to the Employees’ Consultative Forum, it was

 

RESOLVED:  That the Membership of Cabinet Panels and Consultative Forums, the Chairs and Nominated Members of the Panels and Consultative Forums, as set out in the Supplemental Agenda be confirmed.

 

Reason for Decision:  To confirm appointments and to allow the Panels to be constituted.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

331.

Appointment of Portfolio Holder Assistants pdf icon PDF 150 KB

Report of the Director of Legal and Governance Services

Minutes:

The Chair drew Members’ attention to the appointments set out in the report and having confirmed that no changes had been made from the previous municipal year, it was

 

RESOLVED:  That

 

(1)          the appointment of the identified Portfolio Holder Assistants and responsibilities be approved and it be noted that these superseded previous appointments;

 

(2)          the payment of Special Responsibility Allowance (SRA) to the Portfolio Holder Assistants be approved with the implementation date of 18 June 2020.

 

Reason for Decision:  To enable the support to Cabinet Members in terms of information provision and management, to contribute to and ensure an effective decision making framework as part of the democratic process.

 

Alternative Options Considered and Rejected:  As set out in the report.

 

Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.