Council services by letter

Agenda and minutes

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Venue: Committee Rooms 1 & 2, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Alison Atherton, Senior Professional - Democratic Services  E-mail:  alison.atherton@harrow.gov.uk

Items
No. Item

165.

Apologies for Absence

To receive apologies for absence (if any).

Minutes:

No apologies for absence had been received.

166.

Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:

 

(a)               all Members of the Committee, Sub-Committee or Panel;

(b)               all other Members present in any part of the room or chamber.

Minutes:

RESOLVED:  To note that the following interest was declared:

 

Agenda Item 9 - Regeneration Programme Update – Building a Better Harrow

 

Councillor Osborn declared a non-pecuniary interest and would remain in the room whilst the matter was considered and voted upon.

167.

Petitions

To receive any petitions submitted by members of the public or Councillors.

Minutes:

RESOLVED:  To note that the following petitions had been received:

 

1.            Petition – Parking in Melrose Road

 

Silvia Berberian presented a petition on behalf of residents of Melrose Road and Kingsley Road with the following request:

 

“We, the residents of Melrose Road and Kingsley Road, petition the Council toapply restricted parking hours to the area to prevent non-residents from parking”

 

RESOLVED:  That the petition be received and referred to the Corporate Director, Community for a response.

 

2.            Petition  - Weald Lane 20MPH Zone

 

Councillor O’Dell presented a petition on behalf of ratepayers and residents of Weald Lane  with the following request:

 

“We, the undersigned residents of Weald Lane, call upon Harrow Council to introduce a 20 MPH Zone on our road to prevent speeding and increase road safety.”.

 

RESOLVED:  That the petition be received and referred to the Corporate Director, Community for a response.

168.

Public Questions pdf icon PDF 7 KB

To receive any public questions received in accordance with paragraph 16 of the Executive Procedure Rules.

 

Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.

 

[The deadline for receipt of public questions is Friday 24 May 2019.  Questions should be sent to publicquestions@harrow.gov.uk  

No person may submit more than one question].

Additional documents:

Minutes:

To note that two public questions had been received and responded to and the recording had been placed on the website.

169.

Councillor Questions pdf icon PDF 123 KB

To receive any Councillor questions received in accordance with paragraph 17 of the Executive Procedure Rules.

 

Questions will be asked in the order agreed with the relevant Group Leader by the deadline for submission and there be a time limit of 15 minutes.

 

[The deadline for receipt of Councillor questions is 3.00 pm, Friday 24 May 2019].

Additional documents:

Minutes:

The Councillor Questions were responded to and the audio recording placed on the Council’s website.

170.

Key Decision Schedule May - July 2019 pdf icon PDF 217 KB

Minutes:

RESOLVED:  To note the contents of the Key Decision Schedule for the period May - July 2019.

171.

Progress on Scrutiny Projects pdf icon PDF 85 KB

For consideration

Minutes:

RESOLVED:  That the progress on scrutiny projects report be noted.

RECOMMENDED ITEMS

172.

Local Implementation Plan 3 pdf icon PDF 253 KB

Report of the Corporate Director, Community

Additional documents:

Minutes:

Resolved to RECOMMEND:  (to Council) 

 

That

 

(1)          the revised Transport Local Implementation Plan (LIP3) set out at Appendix A to the report be adopted; and

 

(2)          the Corporate Director, Community be authorised to make minor changes and updates to the planned programme of investment, subject to additional information on funding being provided following approval of the LIP3 by Council.

 

Reason for Recommendations:  LIP3 was a statutory document and would make a significant improvement to the borough.  The objectives and policies included in LIP3 would enable the borough to deliver improved air quality, safer neighbourhoods, improved accessibility, and improve borough health through providing increased opportunities for active travel. 

 

The Strategic Environmental Statement was a statutory document that needed to be published following adoption of LIP3 by Council.

RESOLVED ITEMS

173.

Regeneration Programme Update - Building a Better Harrow pdf icon PDF 253 KB

Report of the Corporate Director, Community

Additional documents:

Minutes:

Having considered the confidential appendix, it was

 

RESOLVED:  That the successful progress on the delivery of the Council led Regeneration activity across the borough through both public and private partners be noted.

 

Reason for Decision:  To provide an update report to Members on the progress of all Regeneration activity being designed and delivered across the borough.

174.

Harrow Strategic Development Partnership pdf icon PDF 452 KB

Report of the Corporate Director, Community

Additional documents:

Minutes:

Having considered the confidential appendices, it was

 

RESOLVED:  That

 

(1)          the Regeneration Programme Objectives, as set out in paragraph 3.2  of the officer report, be approved;

 

(2)          a Strategic Development Partnership, established through a partnership vehicle, be agreed as the preferred delivery approach for the development of Core Sites in the Regeneration Programme;

 

(3)          the commencement of the proposed procurement exercise to identify a Strategic Development Partner, as set out in paragraph 7.1 of the officer report, be approved;

 

(4)          the proposition to be put to the market, as part of the procurement exercise, and as set out in confidential Appendix 5 to the officer report be agreed; 

 

(5)          the Corporate Director, Community, following consultation with the Portfolio Holder for Planning, Regeneration and Employment and the Portfolio Holder for Finance and Resources, be authorised to:

 

a.            make any necessary amendments to the draft procurement documentation and agree the final versions for publication; and

 

b.            take all other necessary steps to conduct the procurement exercise, including shortlisting and deselection of bidders in accordance with the Public Contract Regulations 2015; and

 

(6)          the Corporate Director, Community, be authorised to procure support for external commercial and legal advice to support the procurement exercise, the costs of which must be contained within the agreed financial capacity stated at paragraph 9.1. to the officer report.

 

Reason for Decision:  In order to progress the delivery of the Council’s Regeneration Programme for Core Sites in its ownership which would contribute to Harrow’s regeneration ambitions.

175.

Harrow Road Safety Strategy pdf icon PDF 342 KB

Report of the Corporate Director, Community

 

Additional documents:

Minutes:

RESOLVED:  That, subject to approval of the Local Implementation Plan 3 (LIP3) by Council, the Harrow Road Safety Strategy set out at Appendix A to the officer report be approved.

 

Reason for Decision:  The publication of the road safety strategy provided greater detail as to how the borough would implement many of the road safety initiatives identified in the Transport Local Implementation Plan (LIP3).

 

A Road Safety strategy was an effective way to show that Harrow was discharging its duty under the Road Traffic Act 1988.  The Act required authorities to prepare and carry out a programme of measures designed to promote road safety.  A local road safety strategy was a central part of the evidence to show how this was being undertaken in Harrow.

176.

Sustainable Transport Strategy pdf icon PDF 194 KB

Report of the Corporate Director, Community

 

Additional documents:

Minutes:

RESOLVED:  That, subject to formal approval of the LIP3 by Council, the Harrow Walking, Cycling and Sustainable Transport Strategy as set out at Appendix A to the officer report be approved.

 

Reason for Decision:  The publication of Harrow’s walking, cycling and sustainable transport strategy would be provide greater clarity and more details as to how the borough would implement the Transport Local Implementation Plan (LIP3).

 

The publication of the Sustainable Modes of Transport (SMOT) strategy was a statutory requirement.

177.

Children Looked After Health Assessment Contract pdf icon PDF 283 KB

Report of the Corporate Director, People

Minutes:

RESOLVED:  That

 

(1)          the integration of the current Children Looked After (CLA) Health Assessment Service into the 0-19 Health Visiting and School Nursing Service by way of contract variation be approved; and

 

(2)          the Corporate Director, People Services, following consultation with the Portfolio Holder for Young People and Schools and the Portfolio Holder for Finance and Major Contracts, be authorised to approve the variation.

 

Reason for Decision:  Harrow Council along with Harrow Clinical Commissioning Group (CCG) had a statutory duty to assess and improve the health and wellbeing outcomes of looked after children and care leavers.   

178.

Authority to Procure a Renewal of the Council's Microsoft Licences pdf icon PDF 347 KB

Report of the Director of Customer Services and Business Transformation

 

Additional documents:

Minutes:

RESOLVED:  That

 

(1)          the procurement of Microsoft licences to permit the use by the Council of necessary software and services with an estimated contract value of up to £2m for a period of 3 years be approved;

 

(2)          the Corporate Director of Resources, following consultation with the Portfolio Holder for Finance and Resources, be authorised to agree the contract details including the exact quantity and type of licences to procure; and

 

(3)          the Corporate Director of Resources, following consultation with the Director of Legal & Governance Services, be authorised to enter into the necessary legal agreements/contract with Microsoft.

 

Reason for Decisions:  The Council was an established consumer of Microsoft software products for user devices and infrastructure services.  The existing license arrangement (an ‘Enterprise Agreement’) for Microsoft products would come to the end of its three year term in June 2019.  Before licences were procured it was best practice to review the requirement to ensure only those licenses needed were acquired. 

 

The results of this review were heavily reliant on a recently commissioned project to deploy Windows 10 and Office 365 across the estate.  This project includes an assessment of the optimum licensing model which would feed into the best practice review. 

 

The approval to proceed was being requested as it would not be possible for the necessary standard approvals to be received before these reviews were completed, prior to the expiry of the current Enterprise Agreement in June 2019.

179.

Enterprise Resources Planning System - Procurement pdf icon PDF 294 KB

Report of the Director of Finance

 

Minutes:

RESOLVED:  That 

 

(1)          a cloud based ERP system be procured;

 

(2)          the Director of Finance, following consultation with the Portfolio Holder for Finance and Resources, be authorised to award the contract for a cloud based Enterprise Resource Planning System;and

 

(3)          the realignment of £1.5m of the existing Resources Capital Budget from 2020/21 to 2019/20, as set out in the financial implications section of the officer report, be approved.

 

Reason for Decision:  The vendor of the current SAP ERP system had announced that it would not support the application post December 2025 and therefore the Council needed to procure a replacement system.

180.

Appointment of Cabinet Advisory Panels, Consultative Forums and Appointment of Chairs pdf icon PDF 113 KB

Report of the Director of Legal and Governance Services

Additional documents:

Minutes:

RESOLVED:  That the Membership of Cabinet Panels and Consultative Forums, the Chairs and Nominated Members of the Panels and Consultative Forums be confirmed subject to the name of the Chair of the Traffic and Road Safety Advisory Panel being corrected to read “Jerry Miles”.

 

Reason for Decision:  To confirm appointments and to allow the Panels to be constituted.

181.

Timetable for the Development of the Council's Policy Framework pdf icon PDF 142 KB

Report of the Director of Legal and Governance Services

Additional documents:

Minutes:

RESOLVED:  That the timetable for the preparation and consideration of the plans and strategies set out at Appendix A to the officer report be noted and the Monitoring Officer be authorised to vary the timetable if appropriate.

 

Reason for Decision:  To comply with paragraph 3 of the Budget and Policy Framework Procedure Rules in Section 4C of the Council’s Constitution.

182.

Appointment of Portfolio Holder Assistants pdf icon PDF 151 KB

Report of the Director of Legal and Governance Services

Minutes:

RESOLVED:  That

 

(1)          the appointment of the identified Portfolio Holder Assistants and responsibilities as set out in the officer report be approved, noting that these superseded previous appointments; and

 

(2)          the payment of a Special Responsibility Allowance (SRA) to the Portfolio Holder Assistants identified within the officer report be approved with the implementation date of 30 May 2019.

 

Reason for Decision:  To enable the support to Cabinet Members in terms of information provision and management, to contribute to and ensure an effective decision making framework as part of the democratic process.