Council services by letter

Agenda and minutes


Venue: Council Chamber, Harrow Civic Centre

Contact: Manize Talukdar, Democratic and Electoral Services Officer  Tel: 020 8424 1323 E-mail:

Note No. Item


Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.


Reserve Members may attend meetings:-


(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.


RESOLVED: To note the attendance at this meeting of the following duly appointed Reserve Members:-


Ordinary Member


Reserve Member


Councillor Christine Robson

Councillor Kiran Ramchandani



Right of Members to Speak

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.


RESOLVED:  That no Members, who were not members of the Committee, had indicated that they wished to speak at the meeting.


Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)               all Members of the Committee;

(b)               all other Members present.


RESOLVED:  To note that there were no declarations of interests made by Members.


Reasons for Lateness & Urgency

Note:  In accordance with the Local Government (Access to Information) Act 1985, the following agenda item has been admitted late to the agenda by virtue of the special circumstances and urgency detailed below:-


Agenda item


Special Circumstances/Grounds for Urgency


3. Minutes

The minutes were being consulted on and finalised at the time the agenda was printed and circulated. Members are requested to consider this item, as a matter of urgency.



RESOLVED:  That the reasons be noted.



That the minutes of the meeting held on 30 May 2018 be taken as read and signed as a correct record.

Additional documents:


RESOLVED:  That the minutes of the meeting held on 30 May 2018 be taken as read and signed as a correct record, subject to the following amendment:


page 4, paragraph 8, line 1: replace the words Bharat Patel with Bharat Thakker.


Public Questions

To receive any public questions received in accordance with Committee Procedure Rule 17 (Part 4B of the Constitution).


Questions will be asked in the order in which they were received.  There will be a time limit of 15 minutes for the asking and answering of public questions.


[The deadline for receipt of public questions is 3.00 pm, Friday 8 June 2018.  Questions should be sent to  

No person may submit more than one question].



RESOLVED:  To note that no public questions or petitions were received.



To receive deputations (if any) under the provisions of Committee Procedure Rule 16 (Part 4B) of the Constitution.


RESOLVED: That, in accordance with Committee Procedure Rule 16 (Part 4B of the Constitution), the following deputation be received:


‘To seek better protection for County Roads residents from the impact of terraced houses being turned into HMOs without planning scrutiny.’


The deputee made the following points:


·                     the Council’s Planning Policy should be designed to protect and promote social cohesion and neighbourhoods;


·                     he lived in Headstone South Ward, which was 50% more densely populated than the national average and four times higher than in Harrow on the Hill Ward.  This increase in density was largely due to the increasing number of HMOs (houses in multiple occupation) in the area.  The Council had powers to scrutinise HMOs in Harrow on the Hill Ward and the granting of HMOs in Harrow on the Hill Ward was restricted and the same protections should be afforded to all Wards in Harrow;


·                     15 out of 58 properties on his road were HMOs, which equated to a quarter of the street;


·                     some local authorities which required applicants to seek planning permission had opted to place a cap of 10% on the number of HMOs and Harrow should consider doing the same;


·                     HMOs contributed to overcrowding, loss of amenity space and had an adverse impact on traffic and parking, community cohesion, anti social behaviour, litter and waste disposal;


·                     he sought assurances from the Council that it would not be licensing large HMOs and would restrict the number of small HMOs and that the planning service and the licensing service would take a co-ordinated approach when dealing with this issue;


·                     some local authorities in London, for example, Barnet and Enfield required landlords to seek planning permission for all HMOs;


·                     the Council could seek to implement an article 4 Direction to limit the number of HMOs in the borough.


An officer advised that she would look into to each of the points raised, including whether an Article 4 Direction would be appropriate in relation to small HMOs.  She confirmed that the Planning & Licensing services worked closely together when licensing and dealing with HMOs and that the enforcement team would investigate any unauthorised conversions.  She added that she would send a detailed response the points raised by the deputee after the meeting.


References from Council and other Committees/Panels

To receive references from Council and any other Committees or Panels (if any).


RESOLVED:  To note that there were none.


Addendum pdf icon PDF 218 KB


RESOLVED:  To accept the addendum.


Representations on Planning Applications

To confirm whether representations are to be received, under Committee Procedure Rule 29 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.


RESOLVED:  That in accordance with the provisions of Committee Procedure Rule 30 (Part 4B of the Constitution), representations be received in respect of item 1/01 on the list of planning applications.




1-01: Kilby's Industrial Estate, Bacon Lane - P/5810/17 pdf icon PDF 2 MB


PROPOSAL:  Redevelopment to provide 24 houses; associated landscaping and parking; refuse storage  


Following questions and comments from Members, officers advised that:


·                     the Council recognised that not all new developments could provide a quota of affordable housing.  The financial viability assessment submitted by the applicant had been reviewed independently by experts (this was standard practice for planning authorities), and she had every confidence in this process.  The review had concluded that the proposed development could reasonably provide a financial contribution of £110,000 in lieu of on site provision.  This contribution would help the Council to provide housing in the borough, for example, by bringing long-term vacant properties back into use.  Furthermore, the viability review mechanism would allow the financial contribution to be re-assessed at a later date;


·                     the alleyway referred to by an objector to the scheme was not within the development site;


·                     condition 5 related to permitted development rights, and the applicant would require planning permission to convert any of the units into HMOs.  This restricted the use from being anything other than a ‘dwellinghouse’ without applying for permission;


·                     no  landscaping was proposed at the entrance to the site so as to not obstruct views for vehicles entering and exiting the site;


·                     the restricted width of the access road meant that it would not support two lanes.  There was sufficient space between the two terraces for emergency vehicles to turn around.


Members expressed the view that this was an excellent scheme which would replace a derelict site with a new development that would provide much needed family homes.


The Committee received representations from an objector, Mr Welby and from, Ms Hanslip, the applicant’s agent.







Grantedplanning permission subject to authority being delegated to the Divisional Director of Regeneration, Enterprise and Planning in consultation with the Director of Legal and Governance Services for the completion of the Section 106 legal agreement and other enabling legislation and issue of the planning permission and subject to minor amendments to the conditions (set out in Appendix 1 of the officer report) or the legal agreement.



That if the Section 106 Agreement is not completed by 29th August 2018 or such extended period as may be agreed in writing by the Divisional Director of Planning, the section 106 Planning Obligation is not completed, then delegate the decision to the Divisional Director of Planning to REFUSE planning permission for the appropriate reason.


The Committee wished it to be recorded that the decision to grant the application was unanimous.



2-01: 30 Westwood Avenue - P/1654/18 pdf icon PDF 2 MB


PROPOSAL:  Erection of a single storey rear extension.



DECISION:  GRANTED, planning permission, subject to the conditions set out in the officer report.


The Committee wished it to be recorded that the decision to grant the application was unanimous.