Council services by letter

Agenda and minutes


Venue: Council Chamber, Harrow Civic Centre, Station Road, Harrow, HA1 2XY. View directions

Contact: Manize Talukdar, Democratic and Electoral Services Officer  Tel: 020 8424 1323 E-mail:

No. Item


Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.


Reserve Members may attend meetings:-


(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.


RESOLVED:  To note that there were no Reserve Members in attendance at this meeting.


Right of Members to Speak

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.


RESOLVED: That, in accordance with Committee Procedure Rule 4.1, the following Councillors, who were not Members of the Committee, be allowed to speak on the agenda item indicated:




Planning Application

Janet Mote




Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)               all Members of the Committee;

(b)               all other Members present.


RESOLVED:  To note that no interests were declared at the meeting.


Minutes pdf icon PDF 79 KB

That the minutes of the meeting held on 16 December 2015 be taken as read and signed as a correct record.


RESOLVED:  That the minutes of the meeting held on 16 December 2016 be taken as read and signed as a correct record, subject to the following amendment:


Minute 187, paragraph 1 be amended to read: ‘Councillor Marilyn Ashton declared a non-pecuniary interest in that the applicant was a Member of the Conservative Group.  She would remain in the room whilst the matter was considered and voted upon.


Public Questions and Deputations

To receive any public questions received in accordance with Committee Procedure Rule 17 (Part 4B of the Constitution).


Questions will be asked in the order notice of them was received and there be a time limit of 15 minutes.


[The deadline for receipt of public questions is 3.00 pm, Friday 8 January 2016.  Questions should be sent to  

No person may submit more than one question].


RESOLVED:  To note that no public questions were put, or deputations received.



To receive petitions (if any) submitted by members of the public/Councillors under the provisions of Committee Procedure Rule 15 (Part 4B of the Constitution).


RESOLVED:  To note the receipt of the following petition, which was referred to the Divisional Director, Commissioning Services, for consideration:


Petition presented by the Chair on behalf of residents living in the vicinity of the Hawthorne Centre, HA1 2RF, containing 128 signatures, with the following terms of reference:


‘In objection to planning application P/5525/15, for 15 metres high monopole with surrounding telecommunication structures at Hawthorne Centre.  This is hardly more than 5 metres from the public footpath and within 20 metres of surrounding houses, flats and hundreds of passers-by, including children and parents to the local first and middle school.  So we as residents and general public, by petition, asked for the planning authority in Harrow Council to refuse it as they have already done it on the two previous cases within the last four years.’


References from Council and other Committees/Panels

To receive references from Council and any other Committees or Panels (if any).


RESOLVED:  To note that there were none.


Representations on Planning Applications

To confirm whether representations are to be received, under Committee Procedure Rule 29 (Part 4B of the Constitution), from objectors and applicants regarding planning applications on the agenda.


RESOLVED:  That in accordance with the provisions of Committee Procedure Rule 30 (Part 4B of the Constitution), representations be received in respect of items 1/01, 2/01 and 2/02 on the list of planning applications.



Planning Applications Received pdf icon PDF 67 KB

Report of the Divisional Director, Planning - circulated separately.


Members are reminded that, in accordance with the Planning Protocol, where Councillors disagree with the advice of the Divisional Director, Planning, it will be the Members' responsibility to clearly set out the reasons for refusal where the Officer recommendation is for grant.  The planning reasons for rejecting the Officer's advice must be clearly stated, whatever the recommendation and recorded in the minutes.  The Officer must be given the opportunity to explain the implications of the contrary decision.

Additional documents:


In accordance with the Local Government (Access to Information) Act 1985, the Addendum was admitted late to the agenda as it contained information relating to various items on the agenda and was based on information received after the despatch of the agenda.  It was admitted to the agenda in order to enable Members to consider all information relevant to the items before them for decision.


RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered.


A document which set out late additional conditions in relation to item 1/01 – Aylward Primary School, Pangbourne Drive, Stanmore, was tabled at the meeting.




REFERENCE:  P/4772/15


DESCRIPTION:  Redevelopment To Provide A Single And Two Storey Building For A 630 Place Three Form Of Entry Primary School With Integrated 26 Pupil Nursery; Re-Establishment Of (Limited Vehicular Access) Entrance Off Dalkeith Grove; Associated Landscaping To Include Hard And Soft Play Areas And Boundary Planting; Demolition Of Existing Primary School Buildings


An officer advised objections to the plans had been withdrawn, and the application was subject to additional conditions set out in the addendum and tabled document.


Following questions and comments from Members, an officer advised that:


·                    screening was set out in the Design and Access statement, and the screening chosen was considered to be the most appropriate in terms of the location and site use.  However, officers would carry out a further assessment of the screening and request that the levels of screening be enhanced to maintain the privacy and amenity of neighbouring properties;


·                    the proposed landscaping strategy would ensure that there would be considerable additional planting, and this was further detailed in condition 8;


·                    under the re-development of the site, new buildings would be 52 metres from the nearest neighbouring property;


·                    the revised condition 3, which was set out in the tabled document, addressed the community use agreement and the conditions of use of the school premises and playing fields;


·                    the current main entrance to the school, which was on Pangbourne Drive, would be retained.  The limited vehicular access entrance on Dalkeith Grove, would continue to be used for access to the ASD unit. There were long-standing traffic congestion issues on Dalkeith Grove.  The planned parking controls and increased enforcement action would help to mitigate against these.  However, it was too early to predict how the implementation of the proposed parking controls and the increased pupil numbers at the school would impact on traffic and parking in Dalkeith Grove.  Officers would monitor the situation.  Furthermore, the school had a travel plan and the Council’s travel plan officers would liaise with the school requesting that marshals be available at the Pangbourne Drive entrance during school picking up and dropping off times;


·                    the proposed plans had been reviewed by Highways and school travel plan officers, all of whom had extensive experience of advising on similar school expansion projects in the borough over recent years.  They had concluded that  ...  view the full minutes text for item 202.


Member Site Visits

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).


RESOLVED:  To note that there were no site visits to be arranged.