Council services by letter

Agenda and minutes


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No. Item


Attendance by Reserve Members

To note the attendance at this meeting of any duly appointed Reserve Members.


Reserve Members may attend meetings:-


(i)                 to take the place of an ordinary Member for whom they are a reserve;

(ii)               where the ordinary Member will be absent for the whole of the meeting; and

(iii)             the meeting notes at the start of the meeting at the item ‘Reserves’ that the Reserve Member is or will be attending as a reserve;

(iv)              if a Reserve Member whose intention to attend has been noted arrives after the commencement of the meeting, then that Reserve Member can only act as a Member from the start of the next item of business on the agenda after his/her arrival.


RESOLVED:  To note the attendance at this meeting of the following duly appointed Reserve Members:-


Ordinary Member


Reserve Member


Councillor Graham Henson

Councillor Barry Kendler

Councillor Kairul Kareema Marikar

Councillor Nitin Parekh

Councillor Norman Stevenson

Councillor Ameet Jogia

Councillor Anne Whitehead

Councillor Ghazanfar Ali



Right of Members to Speak

To agree requests to speak from Councillors who are not Members of the Committee, in accordance with Committee Procedure 4.1.


RESOLVED:  That, in accordance with Committee Procedure Rule 4.1, the following Councillor be allowed to speak on the agenda item indicated:




Planning Application

Graham Henson




Declarations of Interest

To receive declarations of disclosable pecuniary or non pecuniary interests, arising from business to be transacted at this meeting, from:


(a)               all Members of the Committee;

(b)               all other Members present.


RESOLVED:  To note that the following interests were declared:


Agenda Item 10 – Planning Applications Received (2/02)

Councillor Ameet Jogia declared a non-pecuniary interest in that he was a regular attendee at the Dhamecha Lohana Centre.  He would remain in the room whilst the matter was considered and voted upon.


Minutes pdf icon PDF 98 KB

That the minutes of the meeting held on 29 October 2014 be taken as read and signed as a correct record.


RESOLVED:  That the minutes of the meeting held on 29 October 2014 be taken as read and signed as a correct record.


Public Questions, Petitions & Deputations

To receive any public questions received in accordance with Committee Procedure Rule 17 (Part 4B of the Constitution).


Questions will be asked in the order notice of them was received and there be a time limit of 15 minutes.


[The deadline for receipt of public questions is 3.00 pm, Friday 14 November.  Questions should be sent to  

No person may submit more than one question].


RESOLVED:  To note that no public questions were put, or petitions or deputations received.


References from Council and other Committees/Panels

To receive references from Council and any other Committees or Panels (if any).


RESOLVED:  To note that there were none.



Planning Applications Received pdf icon PDF 44 KB

Report of the Divisional Director, Planning - circulated separately.


Members are reminded that, in accordance with the Planning Protocol, where Councillors disagree with the advice of the Divisional Director, Planning, it will be the Members' responsibility to clearly set out the reasons for refusal where the Officer recommendation is for grant.  The planning reasons for rejecting the Officer's advice must be clearly stated, whatever the recommendation and recorded in the minutes.  The Officer must be given the opportunity to explain the implications of the contrary decision.

Additional documents:


In accordance with the Local Government (Access to Information) Act 1985, the Addendum was admitted late to the agenda as it contained information relating to various items on the agenda and was based on information received after the despatch of the agenda.  It was admitted to the agenda in order to enable Members to consider all information relevant to the items before them for decision.


RESOLVED:  That authority be given to the Head of Planning to issue the decision notices in respect of the applications considered.




Reference: P/4038/13 (Mr Brian Izzard) Description: Permanent Works - Construction Of An Access Track From Masefield Avenue To Summerhouse Lake For Use By Environment Agency Vehicles To Access Summerhouse Lake, A Statutory Reservoir Under The Reservoirs Act 1975; Replacement Entrance Gates At Masefield Avenue; Lowering Of Concrete Ramp Which Passes Over The Existing Culvert At Masefield Avenue; Laying Of Services.


Temporary Works - Alternative Entrance For Walkers At East Of Existing Entrance Gates; Contractors Compound And Materials Store.


Following a question from a Member, an officer advised that the proposed access track would be 7.4 metres wide, and would be sufficiently wide to accommodate heavy goods vehicles (HGVs).


Following a question from a Member, the Chair advised that the plans took into account the fact that the access ramp above the culvert would need to be strong enough to support HGV traffic.


DECISION:  GRANTED Permission subject to conditions and informatives, as amended by the addendum; and the completion of a Section 106 agreement with the heads of terms set out below (subject to further negotiation and agreement), as amended by the addendum.  Authority to be given to the Divisional Director of Planning in consultation with the Director of Legal and Governance Services for the sealing of the Section 106 agreement and to agree any minor amendments to the conditions or the legal agreement.


Heads of Terms


Offsetting of Biodiversity and Heritage Impacts


1.                  Payment of a contribution (£10,000) towards:


1.1.           Removal of scrub to the north of the lake and the re-instatement of species rich acid grass land in this location;


1.2.           Removal of trees to the north of the lake to re-establish views from Bentley Priory House towards the lake.


2.                  Legal Fees: Payment of Harrow Council’s reasonable costs in the preparation of the legal agreement; and


3.                  Planning Administration Fee: Payment of £500 administration fee for the monitoring of and compliance with this agreement.


The Committee wished it to be recorded that the decision to grant the application was unanimous.




Reference: P/3500/14 (Mr B Radia) Description: Re-Cladding Of Existing Elevations; Demolition Of Existing Single / Two-Storey Wing On The Northern Side Of The Building; New Fenestration And Raising The Roof Height Of The Existing Community Centre (Retrospective)


Following questions from Members, officers advised that the proposed scheme would not impact negatively on residential amenity, as it did not overlook any  ...  view the full minutes text for item 67.


Member Site Visits pdf icon PDF 145 KB

To arrange dates for Member site visits that have been agreed during the course of the meeting (if any).


RESOLVED:  To note that there were no site visits to be arranged.