Council services by letter

Decision details


Water Procurement Strategy

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the strategy for the procurement of water supply




(1)          the report be noted;


(2)          the Council enter into a Framework Agreement with Crown Commercial Services (CCS) for Water, Wastewater and Ancillary Services, accessed by call-off from YPO (one of United Kingdom’s largest public sector buying organisation), to appoint a single water retailer to meet Harrow’s multi-site business requirements and water efficiency product and services, for a period of two years starting from May 2018 with the option to extend for a further two years;


(3)          the Corporate Director of Community, following consultation with Portfolio Holders for Finance and Commercialisation and Environment, enter into a Memorandum of Understanding with YPO to manage the mini-competition to procure a water retailer through the Crown Commercial Services (CCS) Water, Wastewater and Ancillary Services Framework;


(4)          the Corporate Director of Community finalise any specific terms of the contract with the preferred bidder, award and enter into the call-off contract under the Framework Agreement.


(5)          the use of the London Energy Project (LEP) Team  to manage supplier performance and service development to deliver services in line with LEP authorities collective business requirements post award to maximise benefits be endorsed.


Reason for Decision:  To procure water at competitive rates for the Council’s corporate sites and the 56 participant schools through an efficient and government approved process, meeting the water deregulation policy which had come into effect from 1 April 2017.


Alternative Options Considered and Rejected:  As set out in the report.


Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report author: Venetia Reid-Baptiste

Publication date: 16/02/2018

Date of decision: 15/02/2018

Decided at meeting: 15/02/2018 - Cabinet

Effective from: 24/02/2018

Accompanying Documents: