Council services by letter

Decision details


Procurement Shared Services

Decision Maker: Cabinet

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes


To approve the creation of a shared service for procurement, delivering services to Harrow Council, Brent Council and Buckinghamshire County Council




(1)          the Business Case set out in Appendix 1 to the report be noted;


(2)          the creation of a Procurement Shared Service, with Harrow Council as the Lead Authority, be approved;


(3)          the cost sharing arrangement set out in the financial section of the report be approved;


(4)          a delegation from Brent Council and Buckinghamshire County Council of their procurement functions under section 101 of the Local Government Act 1972 be accepted;


(5)          subject to the delegations, the Corporate Director of Resources and Commercial, following consultation with the Portfolio Holder for Finance and Major Contracts, be authorised to:


·           agree the terms of and execute an Inter Authority Agreement which reflected the principles outlined in the report;


·           implement a Shared Procurement Service in accordance with that Agreement.


Reason for Decision:  To enable the Council to meet its Medium Term Financial Strategy (MTFS) savings targets of £290k in 2016/17 and 2017/18 and put in place a mechanism to achieve further savings of £180k in 2018/19.  To allow the development of a resilient and cost effective procurement and commercialisation service which provided improved support to these Councils at a reduced cost.


Alternative Options Considered and Rejected:  As set out in the report.


Conflict of Interest relating to the matter declared by Cabinet Member/Dispensation Granted:  None.

Report author: Terry Brewer

Publication date: 21/01/2016

Date of decision: 20/01/2016

Decided at meeting: 20/01/2016 - Cabinet

Effective from: 29/01/2016

Accompanying Documents: